Invoice to paid in days, not months. Without overpaying.
When a vendor invoice is tied to a purchase order and a delivery ticket, IronLedger matches all three. Overspend is flagged at approve. AFE tracking, vendor management, and spend analytics sit on top.
AP is broken at most oilfield operators.
Invoices come in as PDFs via email. AP clerks re-key them into QuickBooks or an ERP. Field supervisors approve via reply-all. Controllers chase ghosts through Outlook threads. AFEs get tracked in a spreadsheet that's always a month behind.
PDF invoices piling up. 50 vendors, 200 invoices a month, all unstructured.
Approval chaos. Who approved what? Who's holding it up? Who knows.
AFE budgets unknown in real time. You find out you're over-budget after it's too late.
No vendor insights. Which vendors cost you most? Which have safety issues? No idea.
Match the invoice to
the PO and the ticket.
Vendors invoice. POs authorize. Tickets prove the work happened. When those three are linked, IronLedger reconciles them before the invoice is approved. That's the difference between an AP inbox and AP control.
Three-way match
When the ticket has a purchase order, IronLedger matches the invoice to that PO and the ticket. Bill past what the PO authorized and it is flagged at approve, not three statements later. Grouped by PO, so you see how much of each commitment is consumed.
Invoice intake
Line items, GL codes, AFE assignments, and PO references captured at entry. When the hauler's customer is linked, IronHaul invoices sync into Ledger with no re-keying. Manual AP entry is a separate path and does not run the same match.
Vendor management & import
Centralized vendor records with contact info, tax IDs, insurance expiry, payment terms, and GL defaults, plus insurance-lapse alerts and bulk import to stand up your whole vendor list at once.
AFE tracking
Every approved invoice flows to its AFE automatically. Real-time commitment-vs-actual with visual spend bars, over-budget flags, and close-out when the AFE is complete. No more spreadsheet drift.
Approval workflow
Multi-step approval: received, reviewing, approved, scheduled, paid. Every action is logged by timestamp and user. Dispute invoices with reason tracking.
Payment tracking & spend analytics
Record ACH, check, or wire with reference numbers and track upcoming vs completed payments. Then see spend by vendor, well, and AFE with 12-month trends: where the money went, and how much of the authorization is left.
From invoice to paid. Without the chaos.
Received
Invoice enters the system.
Reviewing
AP clerk validates line items.
Approved
Field supervisor approves.
Scheduled
Controller schedules payment.
Paid
Payment recorded, AFE updated.
See an overspend get caught.
Run an invoice that bills past its PO and watch IronLedger flag it before approval. Book a demo.
Book a demo