IronLedger is vendor AP and spend management for E&P operators. Replace email inboxes full of PDFs, approval chains lost in Outlook, and AFE spreadsheets no one trusts. Every invoice, every approval, every payment. Tracked and traceable.
Invoices come in as PDFs via email. AP clerks re-key them into QuickBooks or an ERP. Field supervisors approve via reply-all. Controllers chase ghosts through Outlook threads. AFEs get tracked in a spreadsheet that's always a month behind.
PDF invoices piling up. 50 vendors, 200 invoices a month, all unstructured.
Approval chaos. Who approved what? Who's holding it up? Who knows.
AFE budgets unknown in real time. You find out you're over-budget after it's too late.
No vendor insights. Which vendors cost you most? Which have safety issues? No idea.
Purpose-built for E&P accounts payable. IronLedger handles intake, approval, payment, AFE tracking, and vendor analytics.
Enter invoices manually or auto-receive from IronHaul haulers. Line items, GL codes, AFE assignments, PO references. All captured at entry. No more PDF email chains.
Multi-step approval: Received, Reviewing, Approved, Scheduled, Paid. Every action logged with timestamp and user attribution. Dispute invoices with reason tracking.
Schedule payments, record ACH/check/wire with reference numbers, track upcoming and completed payments. Full payment history per vendor and per invoice.
Every approved invoice flows to its AFE automatically. Real-time budget tracking with visual spend bars. Over-budget flags. Close AFEs when complete. No more spreadsheet drift.
Centralized vendor records with contact info, tax IDs, insurance expiry, payment terms, GL defaults. Insurance lapse alerts.
Spend by vendor, by well, by AFE, by period. 12-month trend charts. Identify cost creep. Find your top-spend vendors. Finally get real visibility into where the money goes.
Invoice enters the system.
AP clerk validates line items.
Field supervisor approves.
Controller schedules payment.
Payment recorded, AFE updated.
Give your AP clerks, field supervisors, and controllers a system designed for how oilfield operations actually work. Quick to set up. Easy to adopt.